Club Rules
CLUB RULES 24th January 2008
1. No stallions, dogs or electronic music shall be allowed on treks or at trek camps.
2. Members, and their guests, shall at all times behave so as not to impinge on the enjoyment of others while taking part in any of the Club’s activities.
3. Non-members may be granted non-voting membership for the purpose of participating in a WAHTC event by paying the prescribed fee, such membership to be effective only for the duration that the non-member participates in that particular event.
4. Members shall have first call on places in treks or other Club activities. If all places are not taken, these may be offered to non-members, on such terms as the Executive Committee thinks appropriate.
5. Where a place has been booked, and a member is unable to attend a trek, no refund shall be given. At the Executive Committee’s discretion, the place may be allocated to another suitable applicant thus enabling the member to recoup the money paid.
6. If a person is unable to attend a trek and unable to transfer their booking to another applicant, then the final payment made may be credited to future treks for up to two years. Deposits paid are non-refundable and non-transferable to future treks.
7. Where an applicant withdraws from a trek after the due date of final payment of trek fee and where the final payment has not been made, this payment will still be due and payable on demand upon written notice from the Club.
8. Media matters shall be absolutely at the President’s discretion, only the President, or a member specifically authorised by the President, shall speak on behalf of the Club.
9. The authority of the Executive Committee is absolute whilst on the trek, and a member or participant may be asked not to ride, or drive, if his or her horse is, in the opinion of the Executive Committee, unfit. If the member’s conduct is unacceptable, or their horse is, in the opinion of the Executive Committee, a health hazard or a danger, they may be asked to leave.
10. A new member shall pay a joining fee, the amount to be set from time to time by the Executive Committee. A joining fee shall not be refunded upon a member leaving the Club.
11. All participants must have yards approved by the Executive Committee. They must meet requirements of C.A.L.M., other Government and Local Authorities and private property owners. All care must be taken to ensure horses do not damage trees and vegetation.
12. All horse feed used on Treks must meet requirements of C.A.L.M., other Government and Local Authorities and private property owners. The Executive Committee will advise all participants prior to each trek how feed is to be organised.
13. Any horse outside its yard must be fully supervised at all times.
14. Visitors may be allowed at treks and trek camps subject to the approval of the Executive Committee. Children between the ages of 12 and 18 years will be allowed on Club events under the following conditions
a) Each child must be accompanied by an adult who has responsibility for the welfare, care and safety of the child (“responsible adult”). If the responsible adult is not a parent or legal guardian, then written permission must be provided by the parent or legal guardian for the child to participate in the event and that written advice must nominate a responsible adult.
b) No one adult shall be responsible for more than two children.
c) The minimum age shall be 12 years.
d) Safety equipment (helmets) must be worn by children.
e) Each application must be approved by the Executive Committee.
f) The Executive Committee will nominate particular events that are deemed suitable for children. In general, children will not be allowed on the longer events or those that are not clover leaf type events.